Nursing Assistant - Medical records 

Nursing Assistant  - FT 215

Hours: Monday - Friday 8am-4:30pm

Job Summary:

Assists in providing and obtaining services to attain and maintain the optimum physical development and health of the people supported. Responsible for the oversight of all medical records and various secretarial duties throughout the nursing office. Performs the role of “Nursing Designee” for medication administration under the guidance of the Director of Nursing.

Essential Functions and Competencies:

  • Documents medical correspondence from dictated, handwritten, or other sources accurately and in a timely manner.

  • Assures medical examinations and follow-up related to medical services are completed and documented promptly.

  • Assists with scheduling and transporting/accompanying people supported to and from appointments, including but not limited to, physical/health exams, dental exams, vision exams, psychological evaluations, medication reviews, audio logical evaluations, and physical and occupational therapy.

  • Is responsible for the safekeeping of records and securing them against loss, destruction or use by unauthorized personnel.

  • Is responsible for the pick up and delivery of miscellaneous items, meds, and supplies throughout the community.

  • Must successfully complete and maintain Medication Administration training certification and demonstrate/educate on policies/procedures as part of the Designee role.

  • Refers people supported to appropriate medical personnel for treatment of injuries/illnesses.

  • Provides or assists in providing preventative health services to people supported.

  • Assists people supported with personal hygiene and nutritional needs.

  • Familiar with and complies with Aspire, Inc. policies/procedures, accreditation standards, and safety/sanitation regulations.

  • Completes, obtains, disseminates, updates and files all applicable forms/reports.

  • Orders/maintains adequate inventory.

  • Intervenes with immediate medical, behavior or emergency situations. This may include agency approved physical intervention techniques.

  • Advocates for people supported. Ensures choices/preference are elicited and respected.

  • Serves as an on-call relief person when needed or assigned.

  • Possesses knowledge of modern office equipment, methods and computer equipment as well as common office software, such as email, word processing, spreadsheets, and database.

Working Environment:

The usual and customary methods of performing the job’s responsibilities and essential functions require the following physical demands:  

  • Sitting

  • Standing (for extended periods of time)

  • Lifting and/or carrying up to 50 pounds (may exceed 50 pounds during medical and safety emergency situation).

  • Routinely works in a variety of settings inside or outside the home/workplace and throughout the community.

  • Pushing, and/or pulling (i.e. wheelchairs, moving groceries/supplies, etc)

  • Assist or transfer people served to and from their wheelchairs, beds, commodes, on to floor mats, bean bag chairs, on and off of a van, etc.

  • Transfers and/or re-positioning people who are not able to move on their own, in a sitting or lying position.

  • Some climbing and balancing (i.e. stairs, assisting people walking with gait belts, etc),

  • Some bending, twisting, stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.

  • May be exposed to infectious diseases, odors, dust, etc. throughout the day.


  • Minimum of High School diploma or GED

  • Must be at least 21 years of age(18 for some positions)

  • Basic fluency in oral and written English.

  • Some medical background or related experience preferred. Experience with people with developmental disabilities preferred.

  • Pass a qualifying criminal background check which includes motor vehicle reports.

  • Licenses/Required Testing:

    • A valid driver’s license and evidence of insurability is required upon hire. Must have a safe driving record and be insurable under our insurance. Employee must be able to successfully complete agency driver’s training course.

    • Applicant must be able to pass a pre-employment drug test prior to employment. Employees are subject to testing per Aspire, Inc.’s Drug Free Workplace Policy.

    • Employees must successfully complete all required agency training.